President's Note: provided by Dale Hoffman.

The Board of the Oak Ridge Estates Property Owners Association (POA) and I are committed to do what is best for our entire community. As you may know, being a member of the POA is voluntary. Everyone who elects to remain a member should bear a sense of obligation to support the good works done on behalf of our wonderful community including both the road maintenance fund and the fire contract fund. I am writing to ask for the help of those few who have not contributed to the fire fund.

Our renewal of the fire contract with the City of Horseshoe Bay must be signed by November 1st. At the last POA Board meeting, the Board voted unanimously to allow me to sign this contract for another year. During this next year, the Board will continue to explore less expensive alternatives and work to secure the best possible price that we pay for fire protection. However, given the too-close-for-comfort fire disasters affecting our state and the likelihood that this drought could continue well into the winter if not later, we must renew our fire protection for another year.

Unfortunately, for a variety of reasons, the POA has not received sufficient contributions to pay for the last two months of THIS year's fire contract. We hope the community garage sale will help close some of the gap, but my plea is for those few residents who have not contributed to the fire fund to please do so now. I recognize that the suggested contribution, which is based on the value of your property as assessed by the county, is controversial to some. And you should know that the Board and I will examine other methods for determining the suggested contribution in the future. But, please consider giving now your suggested contribution to finish out the fire fund for this year.

With deepest respect, please consider my request,

Dale Hoffman

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Minutes of Oak Ridge POA Board Meetings

June 26, 2011 The meeting was called to order at 2:00 p.m. by President, Dale Hoffman. Board Members Present: Dale Hoffman, Bill Manno, Katherine Walther, John Klepper, Reagan Ramsower and Cheryll Mabray

Community Members Present: Marilyn Westerheid, Frances Booker, Suzanne Graham, Gerri Graham, Wilda Meixner, A.D. Robinett, Jo Manno, Dick Heilman, Pat Heilman. Dale Hoffman asked that anyone who would like to speak that was not on the agenda, to sign up for a 2 minute time slot. A sign up sheet was passed around. Frances Booker asked the Board for better communication.

Minutes Approval - Katherine Walther Reporting

May 21, 2011 - Annual Meeting Minutes. Katherine Walther read the minutes. Reagan Ramsower moved to approve the minutes as presented with John Klepper seconding. Five Board Members in favor, 1 abstaining. Motion passed.

May 21, 2011 - Directors Meeting Minutes. Katherine Walther read the minutes. A correction was made to the wording of the responsibility of the Ad- Hoc Committee. Reagan Ramsower moved to approve the minutes (with corrected wording) with John Klepper seconding. Five Board Members in favor, 1 abstaining. Motion passed with minutes approved with change.

Treasurer's Report - Bill Manno Reporting
Bill Manno reviewed the Treasurers Report with the Board. Katherine Walther moved to approve with Reagan Ramsower seconding. Unanimous approval was made by the board. Motion passed.

Bill Manno received a letter from the IRS requesting proof of non-profit status. Reagan Ramsower made a motion to allow Bill Manno to spend $300.00 on paperwork to file for non-profit status (if required). Cheryll Mabray seconded the motion. Unanimous approval was made by the Board. Motion passed.

Bill Manno presented the results of the Fire Contract Survey.

• 192 Ballots Mailed
• 134 Responses Received (69.8%)
• 107 In favor of Fire Contract
• 23 Not in favor of Fire Contract
• 4 In favor w/caveats

Architectural Committee - Suzanne Graham Reporting
Suzanne reviewed the committee processes.

Publications Committee - Wilda Meixner Reporting
Bill Manno services and updates the website. Sandra Thompson is working on updating the directory.

Grounds Committee - A.D. Robinett Reporting
A.D. reported on the road resurfacing project and requested Board approval to spend funds collected for road resurface pending Llano County Commissioners Court Approval. Reagan Ramsower made a motion to approval funds, with John Klepper seconding. Unanimous approval was made by the Board. Motion passed.

Social Committee - Gerri Graham Reporting
Gerri reviewed the Social Committee budget and activities. Currently the Social Committee does not have a budget and relies strictly on donations. The next activity scheduled is a "Souper Supper" to be held September 24, 2011. Time of the event will be announced at a later date.

Community Center - Pat Heilman Reporting
Pat reviewed the community center rental process and procedures. Pat asked for a volunteer when she is not available to open the center for rentals. Katherine Walther volunteered to help.

Finance Committee - Wilda Meixner Reporting
Wilda is looking for committee members to serve. Reagan Ramsower moved to allow Wilda seek and appoint members for the Finance Committee, with John Klepper seconding. Unanimous approval was made by the Board. Motion passed.

Other Items

1. Discuss the deed restrictions and bylaws
   Dale Hoffman received correspondence from 6 people who are interested in being on the Deed Restrictions/Bylaws Ad-Hoc Committee. In addition, 2 people attending the meeting asked to be included on the committee.
   Volunteers are: Alan Neis, Frances Booker, Bob Sumrall, Marilyn Westerheid, Cheryll Mabray, Suzanne Graham, Dick Heilman and Mike Cumberland. Cheryll Mabray recommended Dick Heilman as Chairperson, and Dale Hoffman recommended Mike Cumberland as Vice Chairperson.
   Cheryll Mabray moved that we accept the 8 volunteers to the Ad-Hoc Committee with Dick Heilman as Chairperson and Mike Cumberland as Vice Chairperson. John Klepper seconded the motion. Unanimous approval was made by the Board. Motion passed.
   Reagan Ramsower made a motion that the committee will furnish a written report to the Board no later than September 1, 2011. John Klepper seconded the motion. Unanimous approval was made by the Board. Motion passed.
2. Fire contract
   Bill Manno wanted to be able to send invoices on a more frequent basis to collect fees (both mandatory and voluntary). Dale Hoffman was asked, and agreed to write a letter to accompany the invoices, and requested input from the board at large.
3. 2011 Goals
   The Board discussed goals for the coming year. The following goals were set by the Board:
   1. Review and modification of the Bylaws and Deed Restrictions to better serve the community of Oak Ridge Estates.
   2. Cohesive and calm meetings.
4. New Business
   1. Marilyn Westerheid shared comments and recommended that Bill Manno check with the Texas Secretary of State website for articles of incorporation to aid in the request by the IRS (mentioned in the Treasurers Report).
   2. Meetings were set for the coming year: *see note below
      September 17, 2011 - 2:00 p.m.
      December 3, 2011 - 2:00 p.m.
      March 3, 2012 - 2:00 p.m.
      May 19, 2012 - 5:00 p.m.

Katherine Walther made a motion with Cheryll Mabray seconding to adjourn the meeting. Motion passed. Meeting adjourned at 3:40 p.m.

Respectfully submitted, Katherine A Walther, ORE Board Secretary

*September 10, 2011 - Dan Barnhardt moved to change the meetings to Saturday with Katherine Walther seconding. All in favor, motion passed.

September 10, 2011 - Reagan Ramsower moved to approve the minutes (with change in meeting dates) with Dan Barnhardt seconding. All in favor, motion passed to approve the June 26, 2011 minutes.

September 10, 2011. Dale Hoffman called the meeting to order at 2:03 p.m. Roll call was taken. Board Members Present: Bill Manno, Katherine Walther, Reagan Ramsower, John C. Klepper, Dale Hoffman. Dan Barnhart.

Community members in attendance: A.D. Robinett, Frances Booker, Marilyn Westerheid, Dick Heilman, Joel Elliot, Barbara Elliott, Fran Elliott, Jim Walthers.

Other items:

1. Discuss Ad Hoc committee recommendations:
   Dick Heilman indicated the committee has made some progress but the report is not ready at this time. There are too many questions i.e. risk, and they require additional data to make a comprehensive report. Dick Heilman and Mike Cumberland recommend a meeting with Horseshoe Bay to present questions and to get Horseshoe Bay's response prior to moving forward.
   Reagan Ramsower made a motion, with Katherine Walther seconding, for Dale Hoffman and any community member he chooses to meet with Horseshoe Bay officials to establish a relationship as a precursor to submission of Ad Hoc committee question submission. All in favor, motion passed.
2. Set agenda for September board meeting.
   The Board discussed items to be included on the September agenda.

New Business

A.D. Robinett presented an invoice in the amount of $1,166.74 from Llano County Commissioners for additional material cost for the recent resurfacing of the roads in Oak Ridge Estates. Reagan Ramsower moved to approve the invoice with Katherine Walther seconding. All in favor, motion passed.

Reagan Ramsower made a motion, with Bill Manno seconding to pay September and October invoices for the current fire contract. Those in favor: Dale Hoffman, Reagan Ramsower, Bill Manno and Katherine Walther. Those against: Dan Barnhart. Motion passed.

Dale Hoffman announced that John Klepper will be resigning at the next quarterly meeting and the Board will appoint a replacement.

There being no further business, Katherine Walther made a motion, with Reagan Ramsower seconding, to adjourn the meeting. Motion passed. Meeting adjourned at 3:37 p.m.

Respectfully submitted,Katherine A Walther, Secretary

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*September 17, 2011 - Reagan Ramsower moved to approve the minutes (with change in meeting dates) with Dan Barnhart seconding. Those in favor: Reagan Ramsower, Dale Hoffman, Katherine Walther, Dan Barnhart, Bill Manno. Those abstaining: Cheryll Mabray. Motion passed.

Garage Sale Fundraiser

REMINDER OF GARAGE SALE FUNDRAISER TO SUPPLEMENT FIRE CONTRACT PAYMENTS

(Editor's note: Because Gerri is still out of town, I relied on co-chair Sharon Coffee to provide me with a copy of the last email, sent in early September. It is reproduced below, with emphasis added by me. Please watch for more current information on your email. I'm sure they will be sending reminders as soon as Gerri gets home.)

Howdy, How time flies. It is time for another O.R. garage sale. Our annual garage sale is probably one of the best social events of the year. Come on down and visit with your friends, neighbors and meet our new residents.

We will need volunteers to work the 13, 14, 15, 16, 17, 18, 19, 20, & 21st of October.

Please think about the days and time you would like to work. The work time will be 9am to 12 noon and 1pm to 3pm. We will need all volunteers on the day of the sale. The garage sale is Saturday, 22 October Time 8am--Til. Remember the garage sale is for the betterment of our community. Take Care. Gerri Graham, Chairman. Call 575-538-1239.
Gerri Graham

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Directory Information

Note from communication committee: If you have had changes in any of your information since the last directory was published, last October, please make sure that Sandra has it. She works so hard to have everything current, the least we can do is provide the necessary information.

I am capturing information about new residents from a draft that Sandra has recently sent to me. If you know who bought the Heaton place on Lake Point, please let us know. I am also including an email from a new resident that was forwarded to me by Sandra. It is so refreshing when new people show interest in the betterment of our community. Too often, we never get to know them unless they have a complaint to make.

Hi Sandra.
Jim & I are the newcomers building our home on Pecan Creek. We would like to introduce ourselves in the next Acorn newsletter. We will still be running our insurance agency in the DFW area but our plan is to build our agency in the Horseshoe Bay area. Visit our website at www.bowmanbenefits.com this will give you an idea of who we are & what we do. We hope to have our home completed by January!

Please give us the information on who to contact or do we send it to you? Thank you for including us on your email list.
Blessings,
Debi Bowman

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Sad news

Sorry to report the passing of the husband of a long-time member of this community. Paul Hood passed away on August 29. He will be remembered for his attention to detail when he did your lawn. His wife, Floreine, was one of the first home-owners in Oak Ridge and they were a happy couple here for many years.

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Garden Talk (September '11)

We have had a record setting summer, and none of the records were good. We had drought, temperatures over 100 degrees for an extended period, and an exceptional crop of fawns accompanying hungry does and bucks (some fawns are still arriving even at this late date!). None of this of course was good for the flower garden at the Community Center. So, what did we do, and how did the garden come out?

We drip-watered the plants twice a week, from 0900-1000, on Tuesdays and Fridays. Several times during the hottest periods, we hand watered with the garden hose in the evenings for ½ hour or so. Some of the plants were pruned and dead foliage was taken out. We did not add more mulch, but the beds were mulched heavily in the spring. (We also hand-watered the trees. We hand-watered about once a week for the established but young trees, and twice a week for the two newly planted trees close to the creek. We did this only during the hottest part of the summer.)

The result was that we lost some plants, some made it through the summer, but did not thrive, and others seemed to do ok. I evaluated the garden on 17 Sep'11, and the following shows the results.

Looked Good-rosemary, Mexican bush sage, trumpet vine, rue, purple fountain grass, Mexican mint marigold, santolina, and all the cactus. (Vinca by the entrance to the building.)

Survived but struggled-tricolor sage, butterfly bush, the other santolina.

Did not survive-society garlic, Mexican oregano, Copper Canyon daisy.

Many thanks to Tom Graham and A. D. Robinett for stepping in and watering, pruning, and picking-up whenever they saw a need. We will use the fall to try to nurture the surviving plants, replant where needed and prepare the garden for winter. Deep mulching will help protect them from winter freeze, and pruning will help avoid insect infestations.

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Oak Ridge Estates Financial Statements

OAK RIDGE ESTATES
Income Statement
September 30, 2011

OAK RIDGE ESTATES
Balance Sheet
As of September 30,2011

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